Effective Date: 1st December 2023

Welcome to the World Subnationals and Nations (WSANDN) Privacy Policy. As a leading organization dedicated to fostering international collaboration and addressing global challenges, WSANDN, including all its agencies and affiliated organizations, is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data. By engaging with WSANDN and its affiliated entities, you agree to the practices outlined in this policy.

1. Information We Collect

1.1 Personal Information

When you interact with WSANDN or its affiliated organizations, we may collect personal information including:

• Name: To identify and communicate with you.
• Email Address: To send updates, respond to inquiries, and manage your participation.
• Phone Number: For direct communication when necessary.
• Country of Residence: To tailor our communications and services based on your location.
• Additional Information: Any other information you provide voluntarily through forms, surveys, or communications.

1.2 Technical Information

We also gather technical details to enhance your experience:

• IP Address: To help secure our network and prevent fraud.
• Browser Type and Version: To ensure compatibility with our platform.
• Operating System: For optimizing user experience across different devices.
• Access Times and Dates: To analyze usage patterns and improve our services.
• Pages Visited: To understand user engagement and preferences.

1.3 Cookies and Tracking Technologies

Cookies and similar tracking technologies are used to:

• Remember your preferences and settings.
• Analyze user behavior to improve our platform.
• Provide a more personalized experience.

You can manage your cookie preferences through your browser settings.

2. How We Use Your Information

WSANDN and its affiliated organizations use the collected data for the following purposes:

• Communication: To inform you about our initiatives, events, and updates. This includes responding to inquiries and providing relevant information.
• Service Improvement: To analyze usage patterns and feedback to enhance our services and platforms.
• Personalization: To customize your experience based on your preferences and interactions.
• Legal Compliance: To adhere to legal obligations and ensure the proper functioning of our services.

3. How We Share Your Information

We are committed to your privacy and do not sell or rent your personal information. We may share your information in the following circumstances:

3.1 Affiliated Organizations

Your information may be shared with WSANDN’s affiliated organizations that support our mission. These entities are bound by confidentiality agreements and are committed to protecting your data. They use your information solely for purposes related to WSANDN’s activities, such as:

• Coordinating international projects.
• Facilitating collaborative initiatives.
• Conducting joint research and analysis.

3.2 Service Providers

We may engage third-party service providers to assist with:

• Data Processing: Managing and processing information.
• Technical Support: Maintaining and optimizing our platforms.
• Communication: Sending newsletters or other updates.

These providers are contractually obligated to handle your data securely and only for the purposes specified by us.

3.3 Legal and Regulatory Compliance

We may disclose your information if required to do so by law or in response to valid requests from governmental authorities. This includes:

• Legal Obligations: Complying with legal processes or regulatory requirements.
• Protection of Rights: Enforcing our terms of service or protecting the rights, property, or safety of WSANDN, its members, or others.

3.4 Business Transfers

In the event of a merger, acquisition, or sale of all or part of our organization, your information may be transferred as part of the transaction. We will notify you of any significant changes and how they affect your data.

4. Data Security

We implement a range of security measures to safeguard your personal information:

• Encryption: To protect data during transmission and storage.
• Access Controls: Limiting access to authorized personnel only.
• Regular Audits: Conducting audits to ensure compliance with our security practices.

Despite these measures, no online platform can guarantee absolute security. We are committed to continually improving our security practices to protect your data.

5. Your Rights and Choices

You have the following rights regarding your personal information:

• Access and Correction: Request access to your personal data and correct any inaccuracies. Contact us at the email address below for these requests.
• Opt-Out: Unsubscribe from marketing communications by following the instructions provided in those emails.
• Deletion: Request deletion of your personal information, subject to legal and contractual obligations.

6. Children’s Privacy

WSANDN’s platforms are not directed at individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that we have collected such information, we will take steps to delete it promptly.

7. International Data Transfers

Your personal information may be transferred to and processed in countries outside your country of residence. These countries may have different data protection laws. By using our services, you consent to these international transfers.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any changes on this page with an updated effective date. We encourage you to review this policy periodically.

9. Contact Us

For any questions or concerns regarding this Privacy Policy or our data practices, please contact us:

• Email: contact@wsandn.org
• Mailing Address:  World Subnationals and Nations 100 N Howard ST STE R Spokane, WA, 99201 

Thank you for engaging with WSANDN and its affiliated organizations. We are dedicated to protecting your privacy and ensuring a secure and transparent experience as we work together towards global peace, growth, and development.